Community halls or centres are public facilities where all community members can gather for group activities, social support, public information or private functions. These facilities contribute to communities in various ways and provide many benefits.
Each of Council’s community halls have a dedicated committee that ensures the halls are maintained and loved for many to enjoy for years to come. If you have an event that you would like to hold in a community hall, please contact the relevant committee to see how they can help you. Contact details for a hall’s committee can be found on the hall’s respective page. A full list of all of Council’s halls and venues can be reached below.
Committee Information
Being part of a hall management committee can be a rewarding way to participate in our community. Council’s community halls are venues where we can socialise, entertain and perhaps find a connection with our heritage.
We are interested in looking at opportunities to promote our halls as viable options as event venues, not only for the people of the Huon Valley but also for potential customers further afield.
Council values the work that hall management committees have carried out in the past and we look forward to working collaboratively with all committees towards achieving beneficial outcomes for our Huon Valley Community.
Most Council-owned halls are managed by a committee. Fees are set by the Council and are charged based on a hall’s rating (category 1-3).
Description of Hire Rates
Function Bonds
For functions and events such as weddings, birthday parties, funerals and fundraisers where consumption of alcohol will take place.
General Bond
To be applied at the discretion of the Hall Management Committee.
Hall Committee Market Stallholder Fee
Is assessed and resolved formally by the Hall Committee by way of a meeting minutes.
Meeting Room Rate
Is to be used when the venue is rented for a meeting, with 15 or less attendees, rather than an event or activity to a non-profit community organisation or group.
Other Rates
- Health and Wellbeing Rate
- Arts and Culture Rate, and
- Community Development or Bona Fide Community Group Rate
are to be applied when the venue is rented for an event or activity that does not aim to generate profit. Final discretion sits with the relevant Hall Committee.
If one hall or meeting room is utilised more than once a week by the same user, the hire fee can be discounted by 25%. This does not apply to the Heath and Wellbeing, Arts and Culture, Community Benefit or Bona Fide Community Group Rate.
In instances where the application of the above fees upon a group would cause undue hardships such as to preclude the viability of conducting an event, application may be made to the Director for consideration of a reduction in the set fee.
In instances where a booking has been made at a quoted rate, the hirer will be charged that rate if the hire takes place within 6 months of the fees and charges varying. This provides hirers with 6 months notice to any change in hire fees.
Rooms should be left as found. If cleaning is required an appropriate charge will be levied, if damage occurs appropriate charges will be deducted from the bond and/or charged to the hirer.
Additional charges for extra technical equipment, room set-up/breakdown and services (e.g. cleaning) as assessed by the Hall Committee/Council Staff.
Public Liability Insurance Contribution Fee
A Public Liability Insurance Contribution Fee applies – for all casual, ad-hoc and regular hire bookings (providing hire occurs no more than 12 times per annum, per hire) for activities conducted at and from the hired facility.
It is the responsibility of the hirer to consider their insurance needs and if the Council’s hire liability insurance is suitable for their event. The Council will not be responsible for any uninsured loss or liability of the hirer.
Online Payment of Public Liability Insurance Contribution Fee